Business Letter Final

Lexie 
1840 South 1300 East
Salt Lake City, UT 84105


Darla
1840 South 1300 East
Salt Lake City, UT 84105


August 31, 2011

Dear Darla,

First I would like to express how excited I am for the direction the Community Relations office is going this year and the amount of work we have been able to accomplish. It has been a very rewarding year for us and our events for the most part have been pulled off effortlessly. Now that First Year Student Orientation has concluded, the office’s student workers, including myself, have a few concerns about how the event was handled.

As you know, another work study student and I were asked to work during the scavenger hunt at freshman orientation. Things were awry from the beginning, when an official list of businesses that were supposed to be involved was not made available to us by the FYSO staff. We were forced to use an incomplete, obsolete list that we had received two weeks prior. Once out in the community, we realized that very few of the businesses had been informed of the event. By the second half, most business owners had pieced together what was happening in the event but still expressed that they would have appreciate prior knowledge. Throughout the day, only two businesses had been previously informed and had prepared handouts for the students.

Next year, I would recommend the community relations department have a greater involvement in the organization of the scavenger hunt from the beginning. We should notify businesses of the event at least a month and obtain a finalized list of business several days beforehand. We should  also have greater follow-up with the businesses after the event to ensure their satisfaction with their student-community interactions.

I believe if we take these considerations into account next year, we would have a much more successful and fulfilling event for both students and the community.

Thank you for your time,

-Lexie Banks